In order to register you we will need your full name, job title, email address, high-resolution photo and short biography ( 1-2 paragraphs, 3rd person).

 

You must also complete your speaker registration form online – your individual link will be sent to your by your conference producer.

 

When you confirmed your speaking slot you will have received an email containing the link to your speaker registration form from the conference producer managing your track. If you cannot find this email please contact your conference producer and they can resend your registration link.

 

In the field labelled “password” please create your own password and note it, you will use this to log in to your account later.

 

Please note if your speaker registration is not confirmed you will not get access to your badge or the event app.

 

In the lead up to the congress you will be sent a badge QR code. You can scan this at the registration desk at the congress so we can print your badge for you.

 

You can also access your badge QR code via the Event App.

 

Once your speaker registration form has been completed you will have access to your speaker account via: https://www.terrapinn.com/my-account/

 

From here you can edit your personal details and manage your guest pass registrations.

 

Yes, workshops are included in your speaker registration.

When the event app goes live we will ask you to indicate which workshop(s) you plan to attend.

 

Please log into your account using the email and password you set up when you confirmed your registration:  https://www.terrapinn.com/my-account/

Yes, presentation titles can be updated up until 48 hours before the event, please contact your corresponding producer with your changes.

Please note, changes submitted less than 48 hours before the event cannot be guaranteed to be updated in time although we will do our best to accommodate. Changes can take up to 24 hours to appear on the website agenda and event app.

 

Please check your individual session in the agenda; standalone presentations are scheduled for 15 minutes or 30 minutes.

If your presentation is 15 minutes long please prepare a presentation of 10-12mins and save 3-5 minutes for Q&A.

If your presentation is 30 minutes long please prepare a presentation of 20-25mins and leave 5-10 minutes for Q&A.

 

Presentations should be prepared in PowerPoint (.ppt format) with wide-screen (16:9) selected for display aspect.

 

Presentations are due from October 14th, 2024. Your conference producer will send you a link where you can upload your presentation in advance of this date.

We strongly prefer presentations are submitted in advance to ensure the smooth running of the congress but if you bring an updated presentation with you on USB, please give this to the AV team located at the back of your conference room and also inform us of the change. 

NB: USBs that are given to the AV team during a speaking presentation will not be accepted, the latest these are accepted is the last networking break before your talk.

 

We will survey speakers on whether we have permission to upload a PDF copy of their presentation to the event app post-event.

If you do not respond or decline permission your presentation will not be shared publicly.

 

All registered attendees will receive an email from ‘Terrapinn Events’ once the platform has gone live.

Please follow the steps below should you have forgotten your password.

 

Should you experience any issues when logging in, please refer to the suggestions below:

 

You can build your personal agenda on the event platform to have available at hand when you are at the live event. This includes your meetings, connection requests, sessions you have registered to attend and companies/products you may have bookmarked.

 

To set up meetings, please follow the steps below:

You can bookmark your desired sessions by heading to the agenda tab on the app and clicking ‘reserve my seat’.

To view your event agenda:

Here you can alter your availability, view your scheduled meetings as well as your teams’ meetings. The ‘my schedule’ section will allow you to view your meetings and sessions you have registered to.

 

Speakers are responsible for booking their own travel and accommodation for the event. We offer discounted hotel rates through hotel map. You can book directly through our website:  https://www.terrapinn.com/conference/world-vaccine-congress-washington/Hotel-Map.stm

Warning: We DO NOT work with third parties or the “Exhibition Hotel Management” / “Exhibitors Hotel Reservations Services” for accommodation. All speakers and delegates are advised to book through the official event website. This company has been targeting a number of conference companies so please be aware of them for any other event you are also participating in.

Not confident in putting it together yourself? No problem! All B2B event organisers will help - and they have staff that are great at devising interesting titles - jump on a quick call and devise something together that will drive attendance.