Speaker FAQs

The event producer will pre-register you. You will then receive a link to a personalised registration form via email from the producer. You must complete this form in order to confirm your registration.

As a speaker, your registration gives you access to the entire 4-day congress, including pre-congress workshops and networking events.

In order to register you, please provide the following information to your producer: current email address, full name, job title, company affiliation.

For your speaker profile on the website, please upload the following to your speaker account on the website OR send it directly to your producer: a high resolution headshot & professional biography (1-2 paragraphs in the 3rd person).

This is a personalised form which must be completed in order to confirm your registration.

When you confirmed your speaking slot, you should have received a link to this form from your producer via email. If you cannot find this, please contact your producer and they can resend your registration link.

When completing your form, it will also ask you to fill in a field labelled "password." This is not a pre-set password - this is prompting you to create your own password which will be used to login to your speaker account later.

Please note, if your speaker registration is not confirmed you will not get access to your badge or the event app.

In the lead up to the congress, you will be sent a badge QR code. You can also access your badge QR code via the Terrapinn Events App. Once on-site, there will be a dedicated speaker registration desk. Please scan your QR code at this desk to have your badge printed.

Once you have collected your badge, this will grant you access to the event and the same badge should be used for all subsequent days.

Registration times will be announced in the lead up to the event.

Speakers will have an allocation of guest passes for their colleagues/collaborators. Once your speaker registration form has been completed you will have access to your speaker account via: https://www.terrapinn.com/my-account/ .

From here you can edit your personal details and manage your guest pass registrations.

Please note, guest passes do not include access to the pre-congress workshops. Your guests will be able to purchase a workshop upgrade package, which will be available on the website at a later date.

Yes, your registration includes access to the entire 4-day event, including the pre-congress workshops.

The workshops will have a limited capacity so please ensure to register for the workshops you are planning to attend to secure your space. You can register for a workshop by bookmarking the session in the agenda on the Terrapinn Events App once it is available.

In the ‘Agenda’ section on the Terrapinn Events App, please find the workshop you would like to attend and bookmark the session – this is all that is required to register for a workshop. This will add each workshop you bookmark to the ‘My Event’ page and create a personalised event agenda for you. If you are a workshop speaker, you do not need to register for the workshop you are participating in.

If you are planning to attend the pre-congress workshops and the working groups, please register for these sessions as instructed above.

For all other sessions, while pre-registration is not mandatory for attendance, we strongly recommend that you register for every session you plan to attend. This helps set up each room with the appropriate capacity.

You will be able to attend sessions even if you haven't pre-registered, but pre-registering assists greatly with our planning.

Please ensure that you have completed your personalised registration form as directed above. Please allow up to 48 hours after completing your registration for your profile to appear.

If your registration is confirmed, you have waited a couple of days and you are still not appearing, please contact your producer ( wing-yun.cheung@terrapinn.com or Isla.Sutherland@terrapinn.com ) who will be able to assist you further.

Please log into your account using the email and password you set up when you confirmed your registration: https://www.terrapinn.com/my-account/ . From here you can update your speaker photo & bio directly.

You will not be able to make changes to any of the following details, if you wish to update them you will need to notify your producer who can do it on your behalf: First and last name, job title, company, email address, company logo attached to speaker photo.

This is an in-person only event and we cannot support virtual participation.

You do not have direct access to make changes to the online agenda. Any requests to change/update the agenda must be sent to the producer ( Isla.Sutherland@terrapinn.com ).

Once the producer has confirmed receipt of your request, please allow up to 48 hours before the changes become live.

Yes, presentation titles can be updated by notifying your producer.

Please be aware, if you request to update your presentation & title to cover a different topic than originally planned, this may impact the scheduling of your session. If the new topic is no longer relevant to the allocated track, your producer may have to discuss re-scheduling this to take place in a more suitable track.

The deadline to confirm your presentation details including the title is Friday 12th September . After this, the event will be launching on the Terrapinn Events App and attendees will begin registering for their sessions – any major changes after this time are strongly discouraged but we can make minor amendments if necessary. Changes can take up to 24 hours to appear on the website agenda and event app.

Please check your individual session in the agenda; standalone presentations are scheduled for 15 minutes or 30 minutes.

• If your presentation is 15 minutes long please prepare a presentation of 10-12mins and save 3-5 minutes for Q&A.
• If your presentation is 30 minutes long please prepare a presentation of 20-25mins and leave 5-10 minutes for Q&A.

Presentations should be prepared in PowerPoint (.ppt format) with wide-screen (16:9) selected for display aspect.

An upload link for presentation slides will be sent to speakers via email from the producer in the lead up to the event. Please upload your slides in .ppt format (not PDF) and clearly labelled in the following format: "presentation time_full name_company."

Please prioritise uploading your slides to the link provided. If necessary, you can send a copy of the slides to your producer via email.

Presentations are due from Monday 29th September 2025 . Your conference producer will send you a link where you can upload your presentation in advance of this date.

We strongly prefer presentations are submitted in advance to ensure the smooth running of the congress but if you bring an updated presentation with you on USB, please give this to the AV team located at the back of your conference room and also inform us of the change.

NB: USBs that are given to the AV team during a speaking presentation will not be accepted, the latest these are accepted is the last networking break before your talk.

If you have given permission, your slides will be shared as a PDF with attendees via the Terrapinn Events App between 1-2 weeks after the event has finished.

The producer will survey speakers on whether we have permission to share your slides in advance of the event. They will also re-confirm after the event before any slides are published.

If you would like an edited version of your slides to be shared, please send a shareable PDF copy to your producer. If you do not respond or decline permission your presentation will not be shared publicly.

• Friday 12th September - Presentation Details (title, speaker details, abstracts etc.).
• Monday 22nd September - Event launched on Terrapinn Events App for all attendees; begin registering for sessions including pre-congress workshops.
• Monday 29th September - Presentation Slides (to be uploaded via link sent by producer).

Abstracts are not compulsory but can be sent to your conference producer by Friday 12th September.

Please be aware - if you bring your slides on a USB without any prior slide submissions, we cannot guarantee these will be able to be submitted without issue. We strongly recommend you submit at least a draft copy of your slides in advance so the production & AV team can pre-screen these to identify any potential technical issues with sufficient time to address them.

If you have made last-minute changes to your slides, these can be provided to the AV team on-site via USB. Please ensure that this is done as early as possible - USBs that are given to the AV team during a speaking presentation will not be accepted, the latest these are accepted is the last networking break before your talk.

• Devise a great title: You're often going to be competing with multiple other sessions taking place at the same time - so how can you make yours stand out? By making it interesting! Maybe it's a controversial statement or a "how to" proposition. You have seconds to grab an attendees' attention as they are scanning the agenda, so make yours count.
• Give the organiser time to market you: The more information the organiser has, the better they can market your participation and your session - let them take the heavy lifting out of putting bums on seats in your session.
• Share your failures: We all make mistakes. It's what makes us human and it's what makes us better (provided we learn from them). Talking about what didn't work can sometimes be even more valuable than talking about what did - and you'll leave a lasting impression on your audience.

Have fun! If you're relaxed and engaged, your audience will be too. And engaged attendees make GREAT prospects...

Think carefully about the content of your session. Put yourself in your audience's shoes: Would you just want to be pitched to, or do you want something more dynamic and engaging? Do you get bored when you sit in a session where someone is just reading PowerPoint slides out to you? Exactly.

• Use real-life case studies: These are far more effective than any generic statements you can make about your company. They are real, practical examples of how you have made a difference to your clients' businesses. That's powerful!
• Bring a client: Really want to hammer home that you're great about what you do? There's no more effective endorsement than having a client participate in your session. Or you could even have your client deliver the session for you...

We strongly recommend no slides for panel discussions therefore you do not need to submit any unless otherwise agreed with the other panelists and your producer.

Panel discussions are typically 40mins - 1 hour long with the following structure:

• Panel introduction & overview by moderator
• Brief introduction by panelists
• Interactive discussion with panelists; focus on cross-interactions between panelists & guided by the moderator
• Final panelist remarks
• Panel round-up and closing remarks by moderator
• 5-10 minutes audience Q&As time-permitting

Each participating panellist will have an initial conversation with the producer managing the panel to explore the content and their individual contributions. This gives each speaker the opportunity to highlight and suggest any potential amendments to the outline.

Approximately 6 weeks prior to the event, a preparation call is scheduled which is an opportunity to facilitate some discussion ahead of the event.

The panel outlines provided are a draft put together months in advance considering the landscape at the time and input from our advisory board. These can be updated as necessary based upon the panellists’ expertise and the evolving landscape of the topic/issue.

Approximately 6 weeks prior to the event, a preparation call is scheduled. During this call, we can review and make any necessary amendments to the panel outline. We will also discuss in more depth what each speaker would like to bring to the discussion, formulate some questions for the moderator, and decide on a rough framework for the sequence of discussion.

Things to consider prior to the prep call:

• Which examples would you like to personally bring to the discussion (are there areas you also want the moderator to avoid?)
• If there's an obvious order you think you and other speakers should introduce the panel topics
• A sentence or two that will be used as an introduction to each of you (with relevance to this session)
• Questions that can help address what you think is most important from your standpoint
• Any content restrictions you may have that the producer, moderator and panellists need to be aware of
• Questions you may have for other panelists

Your producer will write up the notes from the call into a moderator pack which will then be shared with all other panelists and the moderator. The document will be printed on-site for the moderator to use to guide the discussion. Please review this document and make any appropriate additions or amendments.

You will receive a calendar invite from the producer instructing when and where you need to meet on-site for your final run through.

Preparation is Key:

• Know your audience: Consider the demographics and interests of the audience to tailor your discussion.
• Collaborate with fellow panellists: Communicate with other panellists before the event to align on key themes and avoid redundancy.

Craft Your Key Messages:

• Clear and concise points: Prepare 2-3 key messages you want to convey and practice delivering them succinctly.
• Use stories and examples: Illustrate your points with real-world examples or stories.

Stay On Topic:

• Trust the moderator: Allow the moderator to guide the conversation.
• Answer questions directly: When responding to questions, stay focused and avoid tangents.

Engage with Other Panellists:

• Listen actively: Pay attention to what other panellists are saying and build on their points.
• Healthy debate: Feel free to respectfully disagree and present a different perspective.

Technical Considerations:

• Microphone handling: Speak clearly into the microphone.
• Familiarise yourself with the set-up: You will be invited to the conference room approximately 20 minutes before the session begins.

In this role you'll be the face of the day, serving as the focal point that ties the content together to keep the audience engaged. Your responsibilities would include:

• Opening and closing remarks for the track
• Introducing speakers/panels and their sessions
• Facilitating audience Q&As
• Basic time-keeping to keep sessions on schedule
• Optionally, working in an advisory capacity and collaborating with the production team

We prepare a very detailed chair pack for you which outlines all of the necessary details. We give you live access to this in advance of the event so you can review and prepare, then we print it for you on-site.

• Opening Remarks - Briefly setting the scene: Provide an overview of the day's agenda and clarify the core issue of the conference. This is not scheduled, so if you wish to give a more in depth opening, you may begin a couple of minutes early but please do confirm with your producer.
• Speaker Introductions: Introduce each speaker and their presentation topic. Use bios for additional introductions but keep them brief.
• Managing time: Ensure the schedule is followed to respect all speakers' times. Subtly prompt speakers when they are running out of time. If a speaker exceeds their time, politely move to the next speaker.
• Initiating Q&A: Ask the audience for questions. If there are none, ask the speaker to elaborate on their presentation or use pre-provided questions to initiate Q&A if necessary.
• Microphone Protocol: Remind the audience to use the standing mic for questions and state their name, job title, and company before speaking.
• Break Announcements: Inform the audience of break durations, return times, and upcoming session content.
• Closing Remarks: Highlight key insights and actionable points. Thank speakers, the audience, and organizers for their participation.

You will be sent a calendar invitation from your conference producer confirming when and where you need to be before your session.

Each speaker should be in their respective conference room during the last networking break before your session, 20 minutes before the networking break ends. Speakers should use this time to:

• Introduce themselves to the session chair and/or panel moderator
• Check with the chair to make sure you are happy with your speaker introduction
• Check your slides are correct with the AV team
• Familiarise yourself with the set up and any tech equipment
• Ensure you are briefed on the timing of your presentation
• Address any questions or concerns with the producer, session chair, and/or AV team BEFORE the networking break ends

We do not record any of the sessions.

World Vaccine Congress Europe 2025 is an accredited event by the CPD Certification Service. By participating in conference sessions, you can earn up to 26 hours of CPD points.

Before the event: Sign up for the sessions you wish to attend through our Terrapinn Events App (available 3 weeks before the event) by adding them to your schedule.

During the event: Register and obtain your badge from the registration desk before attending any sessions, and attend the sessions you have signed up for in person.

After the event, all delegates will receive an email with instructions on how to obtain their CPD certificate within six weeks. You will receive a certificate of attendance and a certificate detailing the number of hours obtained.

All registered attendees will receive an email from ‘Terrapinn Events’ once the platform has gone live. If you have forgotten your password:

• Go to Terrapinn Events
• Click "Login as participant"
• Enter your email address (the one you used at registration)
• Click "send me a magic link"
• Check your email inbox (and junk folder) for a 'Magic sign-in link' to login
• Go back to the Terrapinn Events page and set a password when prompted

Should you experience any issues when logging in, please refer to the suggestions below:

• Make sure you try multiple browsers (google chrome is preferred)
• Your emails may be blocked by your company’s firewall/proxy settings – please provide us with a personal email.
• If none of the above works, please contact your networking manager.

You can build your personal agenda on the event platform to have available at hand when you are at the live event.

To set up meetings:

1. Go to the attendee you wish to connect with via the ‘Attendees & Networking’ tab.
2. Click on an available time slot underneath their name/profile picture.
3. Write a message to give the participant an idea of your reason for wanting to meet and click send.

To view your event agenda: On the homepage, go to 'My Event'. You will be able to see your entire event schedule.

Speakers are responsible for booking their own travel and accommodation for the event. We offer discounted hotel rates through hotel map. You can book directly through our website: Accommodation Page .

Warning: We DO NOT work with third parties or the “Exhibition Hotel Management” / “Exhibitors Hotel Reservations Services” for accommodation. All speakers and delegates are advised to book through the official event website.