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Rules & Regulations

All stands must comply with the below and be approved through the H&S Portal .

• Having booked as a space only stand you must ensure you plan for a floor covering. Carpeting or other suitable floor covering of the whole stand area and all coverings must be secured and maintained so as not to cause hazard. Please also note that there are limited accepted carpet tapes that can be used on the hall floor. As a good guide we would recommend the following tape suppliers as these have been NEC Approved (please note these are the only two that have this approval) – Lexmark www.lemark.co.uk and ISA Tape isatape.co.uk. Please ensure that your own contractor are also aware of this as any floor dilaps including tape residue or any other floor stickers which require a repair or floor paint will be charged to the exhibitor.

• All space only exhibitors are required to construct freestanding partition walls between their own stand and adjoining stands. These must be to a minimum height of 2.5m and extend the full width of your stand space. The exception to this is an island site.

• Where partitioning walls are constructed over 2.5m in height it is the responsibility of the exhibitor constructing the wall to dress the rear of the partition down to height of 2.5m in a neutral colour such as white, cream or beige.

• No logos or branding may be positioned on the rear of walls that overlook neighbouring stands.

• The maximum height limit for any form of stand fitting build is 4m including any platforms. Please note that multi-storey stands are subject to approval. Any designs that exceed 4m in height will need to seek permission of the organising operations team.

• The trim height to the top of all banners and truss should be a maximum of 6m.

• Double decker stands- please contact Operations Team if you are interested in constructing double decker stand

Island Stands
 

• Stand walls along gangway edges cannot exceed 50% of the length.

• Walls longer than 4 meters are not permitted.

• Walls should include natural breaks, glazed panels, or similar features.

• Extensive walls facing an aisle must be decorated with graphics, screens, etc.

• At least one-third (33%) of any stand length must remain completely open.

• Organisers may enforce these rules on-site if not addressed during the design stage

Please refer to the E Guide for guidance on various aspects of Stand Build
 

Submission of Plans & Paperwork

As a space only stand you will need to submit information and go through the stand auditing process with KRM Safety The deadline for this information is Wednesday 31st July 2025 (to avoid stand plan fee surcharge, see costs below)

You will need to send the following:
 

• Plans, clearly showing elevation and plan views with measurements noted including the maximum height.

• A specific risk assessment covering the build and breakdown of the stand.

• A method statement covering the build and breakdown of the stand.

• A Construction Phase Plan as your individual stand area is classed as a construction site in its own right.

• A list clearly detailing the materials used on your stand for your construction.

• Public Liability Insurance which covers the company building and dismantling your stand (min of £5,000,000)

This information can be submitted here . The email required to access your area on this site is the one that was originally used to book the stand at the event.
 

Stand Plan Submission Charges

Please note there is a stand plan checking fee for every Space Only stand. Charges are as follows:
 

• Space Only- £175 +VAT
• Complex Stand- £340 + £175 + VAT
• Space Only with Complex Rigging - £340 + £175 + VAT

Late Submissions ( anything received after Wednesday 31st July 2025 ):  

• Space Only Late Submission- £265 + VAT
• Complex Stand Late Submission: £405 + £265 + VAT
• Space Only with Complex Rigging Late Submission: £405 + £265 + VAT