MEDIA POLICY

 

APRIL 1-4, 2024
WALTER E CONVENTION CENTER WASHINGTON DC

 
 
 

 

The World Vaccine Congress is pleased to welcome members of the media to the 24th annual Congress. Media who wish to attend or cover content from the meeting must abide by the following policies.

Questions about any of the below policies may be sent to the WVC Press Program .

 

Media Registration, Eligibility and Access

  • Media registration is open to working journalists, including photojournalists, videographers, web-based media and news staff from journals that publish regular news sections on vaccines and health.
  • Freelancers may be required to provide a letter of assignment from an editorial publication up to 3 bylined health/science articles from the past year as proof of qualification. To be considered for a complimentary press pass, include a direct link to recent articles with your byline from an editorial outlet.
  • Registered media receive complimentary Congress access, meeting updates, additional interview opportunities and admission to the onsite press room, which includes workspace, interview support and industry supporter press materials.
  • To register for a press pass to the Congress, please contact the Press Program with your media credentials.
  • Upon arrival to the Congress, registered media must pick up their press pass at the registration desk and then check in at the press room. Press passes must be worn and visible at all times at the Congress.
  • Members of the press who are registered with the Press Program are welcome to attend any presentation as well as visit the exhibit hall.
 
Complimentary press passes will not be granted to non-news editorial staff of publications, book writers or documentary filmmakers, advertising, marketing or publishing staff or administrative personnel. communications or public relations staff from (or representing) a for-profit company, organizations that primarily produce audio or video continuing education resources, or exhibitors.
 

General Information

  • The press room is open to registered media representatives only.
  • The press room will be open from 8:30 a.m. to 5 p.m. EST Tuesday, April 2 to Thursday, April 4.
  • The Press Program is the designated agent to handle all media relations for the Congress. Other press rooms are not permitted.
  • The Press Program does not share registered reporters, outlets or media lists of any kind from current or previous Congresses.

 

Filming and Photography

  • Requests for filming should be emailed to the Press Program as soon as possible, but no later than 2 business days prior to the Congress session.
  • Media are not permitted to photograph or publish presenters’ slides unless permission has been acknowledged by the presenter.
  • Media are not permitted to live stream or otherwise broadcast sessions, posters or the exhibit hall.

 

Embargo Policy

  • The official release time for materials presented during the Congress is the date and time of the presentation. Registered media are responsible for verifying those times and publishing appropriately.
  • Media in violation of the embargo policy may be required to forfeit their press pass.

 

Industry Supporters

  • As a convenience to journalists, news releases and other information from industry supporters may be displayed on a designated table in the press room with prior approval from the Press Program. Please note the Congress neither reviews for accuracy nor endorses industry supporter materials.
  • All promotional materials may be brought to the press room during press room hours.
  • Press materials on sessions presented at the Congress must give attribution to the World Vaccine Congress with the following boilerplate:
    • The World Vaccine Congress is a series of conferences and exhibitions that have grown over 24 years to become the largest vaccine meetings of their kind across the globe. The event format allows for whole-sector topics with hundreds of speakers and covers the complete vaccine value chain, enabling thousands of attendees from science, government, and manufacturers to come together to create ground-breaking progress. More information can be found at  https://www.terrapinn.com/conference/world-vaccine-congress-washington/index.stm  .

 

Social Media

  • Registered media may share quotes and photographs of presenters from their social media accounts. Any photographs featuring slides from a presentation must be approved by the presenter before being shared.
  • Any social media shared about a presentation from the Congress must mention or tag the Congress.
  • The Twitter hashtags for WVC 2024 are #WVCUSA and #WVC2024
  • Follow @vaccinenation on Twitter for meeting updates.

 

Use of Name Policy

  • The Congress does not allow the use of its name, logo, or the annual meeting name in promotional materials unless approval is granted by the Press Program.
  • To obtain permission to use the World Vaccine Congress name for promotional materials please contact the Press Program .

 

Violation of Media Policy

  • By accepting a press pass for the Congress, registered media acknowledge that they will abide by the Congress media policy.
  • Violation of the Congress media policy can result in expulsion from the meeting, revocation of a press pass for the current and subsequent meetings, and removal from meeting updates.

 

It is the policy of the World Vaccine Congress not to share information about the registered media attendees.