The event producer will pre-register you. You will then receive a link to a personalised registration form via email from the producer. You must complete this form in order to confirm your registration.

As a speaker, your registration gives you access to the entire 2-day congress, including networking events.

To register you and feature your presentation in the congress schedule, please provide the following information to your conference producer as soon as possible:

• Presentation title — a tentative title is acceptable until the final deadline
• Speaker’s full name
• Job title
• Email address
• Company affiliation
• High-resolution headshot
• Professional biography of one to two paragraphs, written in the third person

The final deadline for providing your presentation title and speaker information is Friday, 5 February 2027 .

If we do not receive this information, we may be unable to promote your presentation on the website or event app. Missing speaker details may also delay your registration or prevent your profile from appearing correctly on the website and event app.

Please send any outstanding information to Isla Sutherland at isla.sutherland@terrapinn.com .

This is a personalised form which must be completed in order to confirm your registration.

When you confirmed your speaking slot, you should have received a link to this form from your producer via email. If you cannot find this, please contact your producer and they can resend your registration link.

When completing your form, it will also ask you to fill in a field labelled "password." This is not a pre-set password - this is prompting you to create your own password which will be used to login to your speaker account later.

Please note, if your speaker registration is not confirmed you will not get access to your badge or the event app.

In the lead up to the congress, you will be sent a badge QR code. You can also access your badge QR code via the Terrapinn Events App. Once on-site, there will be a dedicated speaker registration desk. Please scan your QR code at this desk to have your badge printed.

Once you have collected your badge, this will grant you access to the event and the same badge should be used for all subsequent days.

Registration times will be announced in the lead up to the event.

Speakers will have an allocation of guest passes for their colleagues/collaborators. Once your speaker registration form has been completed you will have access to your speaker account via: https://www.terrapinn.com/my-account/ .

From here you can edit your personal details and manage your guest pass registrations.

For all other sessions, while pre-registration is not mandatory for attendance, we strongly recommend that you register for every session you plan to attend. This helps set up each room with the appropriate capacity.

You will be able to attend sessions even if you haven't pre-registered, but pre-registering assists greatly with our planning.

Please ensure that you have completed your personalised registration form as directed above. Please allow up to 48 hours after completing your registration for your profile to appear.

If your registration is confirmed, you have waited a couple of days and you are still not appearing, please contact your producer ( wing-yun.cheung@terrapinn.com or Isla.Sutherland@terrapinn.com ) who will be able to assist you further.

Please log into your account using the email and password you set up when you confirmed your registration: https://www.terrapinn.com/my-account/ . From here you can update your speaker photo & bio directly.

You will not be able to make changes to any of the following details, if you wish to update them you will need to notify your producer who can do it on your behalf: First and last name, job title, company, email address, company logo attached to speaker photo.

This is an in-person only event and we cannot support virtual participation.

You do not have direct access to make changes to the online agenda. Any requests to change/update the agenda must be sent to the producer ( Isla.Sutherland@terrapinn.com ).

Once the producer has confirmed receipt of your request, please allow up to 48 hours before the changes become live.

Yes. Presentation titles can be updated by contacting your conference producer, Isla Sutherland, at isla.sutherland@terrapinn.com .

A tentative title is acceptable initially, but your final presentation title must be confirmed by Friday, 5 February 2027 .

Please be aware that changing your presentation to cover a substantially different topic may affect the scheduling of your session. If the new topic is no longer suitable for the allocated track, the producer may need to move your presentation to a more relevant track.

Once your requested change has been confirmed, please allow up to 48 hours for it to appear on the website agenda and event app.

Presentations are strictly capped at 20 minutes in total .

Please prepare:

• 15 minutes of presentation content
• 5 minutes for audience questions and answers

We recommend using approximately 10–15 slides to help you stay within your allocated time.

Please rehearse your presentation in advance, as speakers will not be permitted to exceed the allotted 20 minutes.

Presentations may be submitted in PowerPoint or PDF format .

You are welcome to use your organisation’s standard slide deck template. We recommend using a widescreen 16:9 aspect ratio to ensure your presentation displays correctly on the venue screens.

Please keep your slides clear and accessible:

• Use approximately 5–7 bullet points per slide.
• Use clear headings.
• Avoid dense paragraphs and cluttered tables.
• Avoid using too many images or graphs on one slide.
• Use simple transitions instead of animating every element.
• Use a minimum font size of 24pt for body text.

Please do not use live audience polling tools such as Mentimeter or Slido, as reliable internet connectivity cannot be guaranteed.

Please upload your final presentation in PowerPoint or PDF format using the link below:

Upload your presentation

The submission deadline is Friday, 19 February 2027 .

Please clearly label your file using the following format:

Presentation time – Full name – Company

If you cannot access the upload link, please email your presentation directly to Isla Sutherland at isla.sutherland@terrapinn.com .

All presentations must be reviewed by the conference producer before being transferred to the onsite AV team.

The deadline for submitting your final presentation is Friday, 19 February 2027 .

Presentations may be uploaded in PowerPoint or PDF format using the presentation submission link provided by the conference producer.

We strongly recommend submitting your presentation before the deadline. This gives the production and AV teams sufficient time to review your slides and identify any potential technical issues before the congress.

If you cannot access the upload link, please email your presentation to Isla Sutherland at isla.sutherland@terrapinn.com .

If you have given permission, your slides will be shared as a PDF with attendees via the Terrapinn Events App between 1-2 weeks after the event has finished.

The producer will survey speakers on whether we have permission to share your slides in advance of the event. They will also re-confirm after the event before any slides are published.

If you would like an edited version of your slides to be shared, please send a shareable PDF copy to your producer. If you do not respond or decline permission your presentation will not be shared publicly.

Please note the following deadlines:

• Friday, 5 February 2027 — Final deadline for presentation titles and speaker information, including full name, job title, email address, high-resolution headshot and biography.
• Friday, 19 February 2027 — Final deadline for uploading presentation slides in PowerPoint or PDF format.

Abstracts are not compulsory but can be sent to your conference producer by Friday 5th February.

Your presentation should still be submitted by Friday, 19 February 2027 so that it can be reviewed by the conference producer and transferred to the onsite AV team.

If you make changes after submitting your presentation, please bring a backup copy of the latest version on a USB drive.

Please meet the AV team in your track room well before your scheduled presentation for a quick run-through and to confirm that the correct version has been loaded. Please do not wait until immediately before your session to provide an updated presentation.

We cannot guarantee that presentations provided at the last minute will be successfully loaded or checked before the session begins.

To deliver an engaging and valuable presentation:

• Keep your presentation case-study focused and include practical examples where possible.
• Avoid delivering a sales pitch, as overly promotional presentations can cause audience members to leave the track room.
• Use approximately 10–15 slides.
• Limit each slide to approximately 5–7 bullet points.
• Use clear headings to guide the audience through your presentation.
• Keep your visuals clean and avoid dense paragraphs, cluttered tables or excessive images and graphs.
• Use simple transitions instead of animating every element.
• Allow 15 minutes for your presentation and 5 minutes for questions and answers.
• Rehearse your presentation in advance to ensure that you remain within the 20-minute limit.
• Do not use live polling tools such as Mentimeter or Slido, as connectivity cannot be guaranteed.

Think carefully about the content of your session. Put yourself in your audience's shoes: Would you just want to be pitched to, or do you want something more dynamic and engaging? Do you get bored when you sit in a session where someone is just reading PowerPoint slides out to you? Exactly.

• Use real-life case studies: These are far more effective than any generic statements you can make about your company. They are real, practical examples of how you have made a difference to your clients' businesses. That's powerful!
• Bring a client: Really want to hammer home that you're great about what you do? There's no more effective endorsement than having a client participate in your session. Or you could even have your client deliver the session for you...

We strongly recommend no slides for panel discussions therefore you do not need to submit any unless otherwise agreed with the other panelists and your producer.

Panel discussions are typically 40mins - 1 hour long with the following structure:

• Panel introduction & overview by moderator
• Brief introduction by panelists
• Interactive discussion with panelists; focus on cross-interactions between panelists & guided by the moderator
• Final panelist remarks
• Panel round-up and closing remarks by moderator
• 5-10 minutes audience Q&As time-permitting

Each participating panellist will have an initial conversation with the producer managing the panel to explore the content and their individual contributions. This gives each speaker the opportunity to highlight and suggest any potential amendments to the outline.

Approximately 6 weeks prior to the event, a preparation call is scheduled which is an opportunity to facilitate some discussion ahead of the event.

The panel outlines provided are a draft put together months in advance considering the landscape at the time and input from our advisory board. These can be updated as necessary based upon the panellists’ expertise and the evolving landscape of the topic/issue.

Approximately 6 weeks prior to the event, a preparation call is scheduled. During this call, we can review and make any necessary amendments to the panel outline. We will also discuss in more depth what each speaker would like to bring to the discussion, formulate some questions for the moderator, and decide on a rough framework for the sequence of discussion.

Things to consider prior to the prep call:

• Which examples would you like to personally bring to the discussion (are there areas you also want the moderator to avoid?)
• If there's an obvious order you think you and other speakers should introduce the panel topics
• A sentence or two that will be used as an introduction to each of you (with relevance to this session)
• Questions that can help address what you think is most important from your standpoint
• Any content restrictions you may have that the producer, moderator and panellists need to be aware of
• Questions you may have for other panelists

Your producer will write up the notes from the call into a moderator pack which will then be shared with all other panelists and the moderator. The document will be printed on-site for the moderator to use to guide the discussion. Please review this document and make any appropriate additions or amendments.

You will receive a calendar invite from the producer instructing when and where you need to meet on-site for your final run through.

Preparation is Key:

• Know your audience: Consider the demographics and interests of the audience to tailor your discussion.
• Collaborate with fellow panellists: Communicate with other panellists before the event to align on key themes and avoid redundancy.

Craft Your Key Messages:

• Clear and concise points: Prepare 2-3 key messages you want to convey and practice delivering them succinctly.
• Use stories and examples: Illustrate your points with real-world examples or stories.

Stay On Topic:

• Trust the moderator: Allow the moderator to guide the conversation.
• Answer questions directly: When responding to questions, stay focused and avoid tangents.

Engage with Other Panellists:

• Listen actively: Pay attention to what other panellists are saying and build on their points.
• Healthy debate: Feel free to respectfully disagree and present a different perspective.

Technical Considerations:

• Microphone handling: Speak clearly into the microphone.
• Familiarise yourself with the set-up: You will be invited to the conference room approximately 20 minutes before the session begins.

In this role you'll be the face of the day, serving as the focal point that ties the content together to keep the audience engaged. Your responsibilities would include:

• Opening and closing remarks for the track
• Introducing speakers/panels and their sessions
• Facilitating audience Q&As
• Basic time-keeping to keep sessions on schedule
• Optionally, working in an advisory capacity and collaborating with the production team

We prepare a very detailed chair pack for you which outlines all of the necessary details. We give you live access to this in advance of the event so you can review and prepare, then we print it for you on-site.

• Opening Remarks - Briefly setting the scene: Provide an overview of the day's agenda and clarify the core issue of the conference. This is not scheduled, so if you wish to give a more in depth opening, you may begin a couple of minutes early but please do confirm with your producer.
• Speaker Introductions: Introduce each speaker and their presentation topic. Use bios for additional introductions but keep them brief.
• Managing time: Ensure the schedule is followed to respect all speakers' times. Subtly prompt speakers when they are running out of time. If a speaker exceeds their time, politely move to the next speaker.
• Initiating Q&A: Ask the audience for questions. If there are none, ask the speaker to elaborate on their presentation or use pre-provided questions to initiate Q&A if necessary.
• Microphone Protocol: Remind the audience to use the standing mic for questions and state their name, job title, and company before speaking.
• Break Announcements: Inform the audience of break durations, return times, and upcoming session content.
• Closing Remarks: Highlight key insights and actionable points. Thank speakers, the audience, and organizers for their participation.

You will be sent a calendar invitation from your conference producer confirming when and where you need to be before your session.

Each speaker should be in their respective conference room during the last networking break before your session, 20 minutes before the networking break ends. Speakers should use this time to:

• Introduce themselves to the session chair and/or panel moderator
• Check with the chair to make sure you are happy with your speaker introduction
• Check your slides are correct with the AV team
• Familiarise yourself with the set up and any tech equipment
• Ensure you are briefed on the timing of your presentation
• Address any questions or concerns with the producer, session chair, and/or AV team BEFORE the networking break ends

We will record the audio of all 2027 sessions to create text transcripts for potential social media marketing. Audio files and full transcripts will remain strictly confidential and will not be released publicly. To opt out of having your session content used for promotional purposes, please contact Isla.Sutherland@terrapinn.com and Hidy.Lee@terrapinn.com 

World Evidence, Pricing & Access Congress Europe 2027 is an accredited event by the CPD Certification Service. By participating in conference sessions, you can earn up to 26 hours of CPD points.

Before the event: Sign up for the sessions you wish to attend through our Terrapinn Events App (available Feb 2027) by adding them to your schedule.

During the event: Register and obtain your badge from the registration desk before attending any sessions, and attend the sessions you have signed up for in person.

After the event, all delegates will receive an email with instructions on how to obtain their CPD certificate within six weeks. You will receive a certificate of attendance and a certificate detailing the number of hours obtained.

All registered attendees will receive an email from ‘Terrapinn Events’ once the platform has gone live. If you have forgotten your password:

• Go to Terrapinn Events
• Click "Login as participant"
• Enter your email address (the one you used at registration)
• Click "send me a magic link"
• Check your email inbox (and junk folder) for a 'Magic sign-in link' to login
• Go back to the Terrapinn Events page and set a password when prompted

Should you experience any issues when logging in, please refer to the suggestions below:

• Make sure you try multiple browsers (google chrome is preferred)
• Your emails may be blocked by your company’s firewall/proxy settings – please provide us with a personal email.
• If none of the above works, please contact your networking manager.

You can build your personal agenda on the event platform to have available at hand when you are at the live event.

To set up meetings:

1. Go to the attendee you wish to connect with via the ‘Attendees & Networking’ tab.
2. Click on an available time slot underneath their name/profile picture.
3. Write a message to give the participant an idea of your reason for wanting to meet and click send.

To view your event agenda: On the homepage, go to 'My Event'. You will be able to see your entire event schedule.

Speakers are responsible for booking their own travel and accommodation for the event. We offer discounted hotel rates through hotel map. You can book directly through our website: Accommodation Page .

Warning: We DO NOT work with third parties or the “Exhibition Hotel Management” / “Exhibitors Hotel Reservations Services” for accommodation. All speakers and delegates are advised to book through the official event website.