Exhibitor Resources
Below is some important information on timings, shipping, catering, graphics and furnishing.
Event Access Times
Note: Extra build/breakdown time is not available and cannot be purchased.
| Event Build up |
|
|
|---|---|---|
| Monday March 10 | Official Contractors; Freeman | 07:00 - 20:00 |
| Space Only Stands | 12:00 - 21:00 | |
| Shell Scheme stands | 14:00 – 21:00 | |
| Start Ups | 17:00 – 21:00 | |
| Registration | 14:00 – 20:00 |
| Live Event Days | ||
|---|---|---|
| Tuesday March 11 | Official Contractors; Freeman | 07:00 - 20:00 |
| Exhibitors | 07:30 - 18:30 | |
| Registration | 07:30 – 18:00 | |
| Exhibition & Conference Open | 08:00 – 18:00 | |
| Wednesday March 12 | Official Contractors; Freeman | 08:30 - 16:45 |
| Exhibitors | 08:30 - 16:00 | |
| Registration | 08:30 - 16:00 | |
| Exhibition & Conference Open | 09:00 - 16:30 |
| Event Breakdown | ||
|---|---|---|
| Wednesday March 12 | Official Contractors; Freeman | 16:00 - 22:30 |
| Event Close | 16:30 | |
| Show Floor Clear | 16:45 | |
| Soft Breakdown Begins
Freeman |
16:30 | |
| Exhibitor Contractors Onsite
Space Only Contractors |
16:45 | |
| Exhibitor Breakdown Finish | 22:00 | |
| All personnel off site | Organisers tenancy ends | 23:00 |
Shipping
- Ship early to avoid delays and save money.
- Freeman will accept crated, boxed or skidded material beginning February 10, 2025 at the below address.
- Material arriving after March 3, 2025 will be received at the warehouse with an additional after deadline charge.
- Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108"H x 93"W.
- Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 3:30 PM.
- Certified weight tickets must accompany all shipments.
- If required, provide your carrier with this phone number: (888) 508-5054.
TX 75247, USA
Freeman will receive shipments at the exhibit facility beginning March 10, 2025.
- Shipments arriving before this date may be refused by the facility.
- Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.
- Material arriving after March 3, 2025 will be received at the warehouse with an additional after deadline charge.
- Certified weight tickets must accompany all shipments.
- Ensure your driver has the following information to expedite unloading and delivery to your booth: Show Name, Exhibitor Name, Booth #.
- If required, provide your carrier with this phone number: (888) 508-5054.
TX 75039, USA
Unloading : Please refer to page 5 of the Irving Convention Center Exhibitor kit for all loading information.
Catering
Contact Savor for exhibitor catering, below you will find items available on the attached order form. For any further assistance please contact Edmundo.
Graphics
To order graphics for your stand, please refer to the Freemans exhibitor portal .
Please select the "Products and Services" tab and then "Exhibit Services" for stand graphic options .
Furniture
To order stand furniture, please refer to the Freemans exhibitor manual.
Please refer to the "Shop Products & Services" tab for furnishings.
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