EXHIBITOR FAQS

 

REGISTRATION

 

  • How do I register my staff?
    • You register your staff using the link in the handbook on page 9.
  • How do I register my guests?
  • Where do I get my badge?
    • Your team can collect their badge from the registration desk onsite during exhibitor setup on Monday, May 11 th or after 6:30AM on Tuesday, May 12 th .
  • Where is registration?
    • Registration is on the 3 rd floor of The JW Marriott Marquis in the foyer outside Metropolitan Ballroom.
 

BOOTH SETUP

  • Where is the exhibition hall?
    • The exhibition hall is in Metropolitan Ballroom on the 3 rd floor.
  • What is included in my booth?
    • Each 6' x 10' booth will be set with 8' high gray back drape, 3' high gray side drape, (1) 6' gray draped table, (2) Limerick chairs, (1) wastebasket, and (1) 7" x 44" one-line booth identification sign.
    • Each 10' x 12' booth will be set with 8' high gray back drape, 3' high gray side drape, and (1) 7" x 44" one-line booth identification sign.
    • Each 12' x 20' and 10’x24’ booth will be set with 8' high gray back drape and (1) 7" x 44" one-line booth identification sign.
    • Each Start Up booth will be set with a startup counter and company logo.
  • I ‘ve never logged into a Freeman portal before. How do I get a username?
  • Where do I ship my boxes?
    • You can ship your boxes to the Freeman warehouse. The address is :
To: (Exhibitor Name)
C/O: FREEMAN
8439 NW 72 ND ST
MEDLEY, FL 33166
         EVENT: AVIATION FESTIVAL AMERICAS 2020
BOOTH #:
  • The last date to deliver your boxes to this address is May 4 th 2020. Boxes must be delivered by 3PM.
  • Boxes that get delivered to the warehouse address get delivered to the booths first. After the warehouse shipments are delivered, show site deliveries will be delivered to the booths.
  • What time can I set up my booth?
    • Booth setup is on Monday, May 11 th between 1:00PM-5:00PM
  • What if I can’t set up during that time?
    • The expo hall will re-open on Tuesday, May 12 th at 6:30AM to set up your booth. Your booth must be set by 7:30AM.
  • What are the exhibitor hours?
    • Exhibitor hours are Tuesday, May 12 th between 7:30AM-5:30PM and Wednesday, May 13 th between 7:30AM-2:30PM.
  • What time is exhibitor break down?
    • Exhibitors can begin to break down on Wednesday, May 13 th at 2:30PM. You must be complete with breakdown by 6:00PM.
  • Will there be outlets or power at the booth?
    • No, there are no outlets to plug in laptops or phones at your booth.
    • You can order power in the AV form in the Freeman portal.
  • What size table is included in the booth?
    • A 6’ x 30” table with a tablecloth and 2 limerick chairs are provided for 10x6’ booths ONLY.
  • What insurance do I need?
  • Is the hall locked overnight?
    • Yes. The venue provides a basic level of security 24/7. We recommend that small handheld valuable equipment be removed daily or locked out of sight when you are not at your booth.  Although all care is taken, your own insurance is necessary.
  • How do I ship my boxes back after the show is complete?
    • Each shipment must complete a Material Handling Agreement from Freeman. This can be filed out before the show or on site. 
 

NETWORKING APP

  • What is the networking app?
    • Download the “Terrapinn Events” app in your app store on your phone
    • The event code is “Aviation Festival Americas 2020”
    • Enter your username and password
  • When is the app available?
    • The app will be available on March 31 st 2020.
  • I didn’t receive my networking app login information, who do I contact?
    • First, you need to be registered for the conference to receive your login information
    • If you are registered, check your junk folder for an email from Aviation Festival Americas 2020 < Ashley.pierson@terrapinn.com >
    • If you still can’t find your login information, email Ashley.Pierson@Terrapinn.com .
  • How long so I have access to the app?
    • The app will be available until December 30 th 2020
 
 

Contact us

To sponsor or exhibit contact:
Aidan Brain
Tel:  +1 646 619 1776
aidan.brain@terrapinn.com

 

Speaking Opportunities:
Ed Jennings
Tel:  +1 646 619 1806

edward.jennings@terrapinn.com

 

Sign Up for Event Updates