Terrapinn conferences are intensively researched, highly interactive, educational business to business events.
Typically two days with pre- or post-conference workshops, they are specially designed to provide attendees with as many face-to-face networking opportunities as possible.
Frequent breaks in the conference programme, speed networking sessions and cocktail receptions all provide excellent networking opportunities for delegates, speakers and sponsors.
Having signed up to support a Terrapinn conference as a sponsor, we’re sure that you care just as much about its success as we do.
In order to maximise your exposure to the market our marketing department will call you to discuss how you can get more involved in pre-event marketing. Your contact in our marketing department is Julie Phillips, jphillips@healthnetworkcommunications.com- please feel free to get in touch to discuss our marketing campaign.
Payment terms are: 100% is due within 30 days of the signing of this contract. Overdue debts shall be handed over for collection with costs.
The Client is not permitted to cancel this Contract except with the written consent of Terrapinn.
Where there is an agreed cancellation permitted by paragraph (a) above, the Client shall pay to Terrapinn the amount, representing liquidated damages to compensate Terrapinn for all losses incurred as a result of the cancellation, as follows:-
80% of the contract price for cancellation made more than 6 months prior to the start date of the event; or
100% of the contract price for cancellation made 6 months or less prior to the start date of the event.
If your internal Accounting procedures/policies require purchase order numbers to be quoted on invoices, please ensure that a copy of the signed purchase order is attached to the signed contract.
Conference registration will take place in the morning of the first day of the conference. Please come to the Oncology Drug Development USA reception desk by 8.30am.
Workshop registration will take place on the first day of the workshop
Sponsors and exhibitors must consult their manuals (sent to them by the Operations Manager for the event) as to when and where to send their materials for the conference.
Exhibitors should ensure their airway bill numbers and consignment numbers are carried with them to the venue. This enables goods and equipment to be readily traced at customs and freight forwarding companies. All airway bills/shipping notes must be clearly marked with "All charges to account consignor".
Sponsors will be provided with arrival and set-up times in their exhibitor manuals. You will have name badges prepared for you on arrival, and an allocated location for your exhibition stand. There will be a member of Terrapinn staff assigned to assist you with any requirements on the day.
Once you have signed up to sponsor a Terrapinn event, you will receive copies of the conference brochure once it has been printed, plus an exhibitor manual.
The exhibitor manual contains all the information you require pre-event. You will also be contacted by a member of our marketing team to assess whether you are able to assist in any pre-event marketing.
Sponsors have access to all documents and presentation material via our online "CONTACT" system after the event.
You will be emailed your personal username and password for this system a minimum of one week before the event. Documents will be available one week after the conference.
