Step 1: Complete the 'Becoming an exhibitor' form https://secure.terrapinn.com/v4/FRM_ENQ1.aspx?EID=2634
Step 2: Review the floor plan and check for open spaces, or if you need more assistance please contact Claire Conway on Tel: 0044 207 608 7058 or email cconway@healthnetworkcommunications.com.
Step 3: Once you have decided on a space and placed it on hold with Claire Conway, fax the contract in to confirm your exhibition space.
Once you have signed up to exhibit at a Terrapinn event, you will receive copies of the promotional brochures/tickets once they have been printed, plus an exhibitor manual.
The exhibitor manual contains all the information you require pre-event. You will also be contacted by a member of our marketing team to assess whether you are able to assist in any pre-event marketing.
Payment terms are: 100% is due within 30 days of the signing of this contract. Overdue debts shall be handed over for collection with costs.
The Client is not permitted to cancel this Contract except with the written consent of Terrapinn.
Where there is an agreed cancellation permitted by paragraph (a) above, the Client shall pay to Terrapinn the amount, representing liquidated damages to compensate Terrapinn for all losses incurred as a result of the cancellation, as follows:-
80% of the contract price for cancellation made more than 6 months prior to the start date of the event; or
100% of the contract price for cancellation made 6 months or less prior to the start date of the event.
If your internal Accounting procedures/policies require purchase order numbers to be quoted on invoices, please ensure that a copy of the signed purchase order is attached to the signed contract.
Once your company is a confirmed exhibitor you will receive an exhibitor manual (which contains all the information you might need to order any amenity possible for your booth space including furniture, utilities or floral).
Exhibitors must consult their manuals (sent to them by the Operations Manager for the event) as to when and where to send their materials for the event.
Exhibitors should ensure their airway bill numbers and consignment numbers are carried with them to the venue. This enables goods and equipment to be readily traced at customs and freight forwarding companies. All airway bills/shipping notes must be clearly marked with "All charges to account consignor".
Exhibitors will be provided with arrival and set-up times in their exhibitor manuals. You will have name badges prepared for you on arrival, and an allocated location for your exhibition stand. There will be a member of Terrapinn staff assigned to assist you with any requirements on the day.
Your Exhibitor Badge (part of your booth package) gains you access to the Exhibition Floor only, not to the conference sessions. Access to the Exhibition Floor begins two hours prior to the scheduled exhibition opening times to allow you time to prepare for the day's event.
