Speaker FAQs

1. Do my guests receive a discount on the conference price?
2. When should I arrive at the event?
3. How do I register on the day?
4. How is the programme structured?
5. What if I cannot submit my papers in time?
6. What will the conference room be like?
7. What happens if there are changes to the programme?
8. What is the dress code?
9. What is the AV set-up?
10. When will I meet the chairman/moderators/panel members?
11. When can I run through my presentation?
12. What should I do if I am delayed on the day?
13. What if I need to cancel?

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1.   Do my guests receive a discount on the conference price?

As a speaker, you are entitled to invite a colleague or client along to the event at a 15% discount. Please send CUSTOMER SERVICE your guest’s full contact details and they will register them for you.
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2.   When should I arrive at the event?

We encourage all our speakers to attend as much of the conference as possible. Many of our delegates will have seen your name on the brochure and will want to meet you. If, however, this is not possible, we recommend that you arrive at least an hour before your talk, and preferably during a break in the programme. This will allow you to run through your slides with our AV technician.
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3.   How do I register on the day?

Speakers have their own separate registration. Your badge will be a different colour to those of the delegates. When you arrive, please tell the registration desk that you are a speaker and they will direct you to the speaker registration area.
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4.   How is the programme structured?

Our programmes are structured to encourage as much interaction between speakers and the audience as possible. If you are presenting a single session, we encourage you to keep your slides short, colourful and informative. Always allow enough time for questions at the end of your presentation and try to keep it interesting. At all costs, avoid “death by powerpoint”!
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5.   What if I cannot submit my papers in time?
We do have a deadline for all speakers to submit their papers, which will be inserted into conference proceedings, and distributed to all attendees on the day. Should you be unable to meet with the stipulated deadline, please inform Terrapinn staff beforehand, and bring along with you a thumb drive or disc containing your presentation. We will then upload this onto the central notebook, as well as on the conference website after the event, so that the delegates can access at their convenience.
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6.   What will the conference room be like?

You will be asked to speak from a lecturn/rostrum on the stage in the conference hall. There is a microphone on the podium, but if you like to walk around the stage during your presentation, please let us know and we will provide you with a lapel microphone. If you are a panelist, you will be seated on a sofa on the stage throughout your session and you will be using a hand-held microphone. Audience Q&A is held at the end of each session, except during panels when moderators tend to keep things more interactive throughout.
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7.   What happens if there are changes to the programme?

Terrapinn tries to minimise disruption to conference programmes as much as possible, but sometimes it is unavoidable. If there is a change to the programme that affects your talk time, the conference producer will contact you as soon as possible. We also inform delegates on the day and reproduce new copies of the programme agenda in the conference workbooks. Last minute changes will be communicated as soon as they are known, and you will be informed immediately of any changes that affect your talk time.
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8.   What is the dress code?

The dress code at all our events is business/casual. Speakers often choose smart business attire, but we leave that up to the individual to decide.
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9.   What is the AV set-up?

The standard set-up for Terrapinn conferences is a main notebook with all presentations pre-loaded. This is linked to the podium and a barco projector.
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10.  When will I meet the chairmen/moderators/panel members?

Chairmen will be provided with a chairman’s pack before the event, which will contain important notes and biographies of each speaker. The conference producer will introduce speakers to the chairman as they arrive. Panelists and panel moderators will have been involved in a pre-event conference call and will be given a designated time and place to meet before their session commences.
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11.   When can I run through my presentation?

Speakers are encouraged to arrive at the venue at least an hour before their presentation is due to start. You will be given the opportunity to run through your slides in the break before your talk (e.g. morning break / lunch break).
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12.   What should I do if I am delayed on the day?

If for any reason you are delayed in getting to the conference, please call the hotel as soon as possible and ask to speak to someone at the Terrapinn conference registration desk.  
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13.   What if I need to cancel?

If for any reason you have to cancel your commitment to speak at a Terrapinn event, we kindly request that you provide a replacement speaker who can speak on the same, or similar topic. Delegates would have known that you / your organization is due to be present at the conference, and would be eager to meet up with you. Thus, a replacement speaker is definitely appreciated.